Home Table of Contents School Statistics - ScotXed
School Statistics - ScotXed


Transferring Educational Data About pupils

Education authorities and Scottish Government have collected data about pupils on paper forms for many years. We now work together with schools to transfer data electronically through the ScotXed programme.

What pupil data will be collected and transferred?

Data on each pupil is collected by local authorities and Scottish Government Education Department. The data collected and transferred covers areas such as date of birth, postcode, registration for free-school meals, whether a pupil is looked after by his/her local authority, additional support needs including disability, attendance, absence and exclusions from school. Pupil names and addresses are collected by their school and education authority but they are not passed to the Scottish Government. Postcodes are the only part of the address that are transferred. Data is held securely and no information on individual pupils can or would be published by Scottish Government Education Department Providing national identity and ethnic background data is entirely voluntary. You can choose the ‘not disclosed’ option if you do not want to provide this data. However, we hope that the explanations contained in this message and on the ScotXed website will help you understand the importance of providing the data.

Why does ScotXed need your data?

In order to make the best decisions about how to improve our education service, the Scottish Government and education authorities need accurate, up-to-date data about our pupils. We are keen to help all our pupils do well in all aspects of school life and achieve better exam results. Accurate and up-to-date data allows Scottish Government, education authorities and schools to:

• plan and deliver better policies for the benefit of all pupils,
• plan and deliver better policies for the benefit of specific groups of pupils,
• better understand some of the factors that influence pupil attainment and achievement,
• target resources better.

Your data protection rights

The collection, transfer, processing and sharing of ScotXed data is done in accordance with the Data Protection Act (1998). We also comply with the National Statistics Code of Practice requirements and other legislation related to safeguarding the confidentiality of data. The Data Protection Act gives you the right to know how ScotXed will use your data.

Scottish Government works with a range of partners including HM Inspectorate of Education and the SQA. On occasion, they will make individual data available to partners and also academic institutions and organisations to carry out research and statistical analysis. In addition, they will provide their partners with information they need in order to fulfil their official responsibilities. Any sharing of data will be done under the strict control of Scottish Government, which will ensure that no individual level data will be made public as a result of the data sharing and that these data will not be used to take any actions in respect of an individual. Decisions on the sharing of data will be taken in consultation with relevant colleagues and individuals within and outwith Scottish Government.


If you have any concerns about the ScotXed data collections you can email the Senior Statistician, Peter Whitehouse, at

This e-mail address is being protected from spambots. You need JavaScript enabled to view it

or write to:

The ScotXed Support Office,
Area 1B,
Victoria Quay,

Alternative versions of this page are available, on request from the ScotXed Support Office, in
other languages, audio tape, braille and large print.

Want more information?

Further details about ScotXed data exchanges are available on the ScotXed website,

Joomla Templates by Joomlashack